Office Manager/Receptionist

• Office Administration – Maintain an organized and efficient office space, including ordering supplies, coordinating with vendors, and ensuring all office equipment functions properly.
• Reception Duties – Greet guests, answer and direct phone calls, and assist with scheduling as needed.
• Facilities Management – Oversee office maintenance and cleanliness, liaising with building management as necessary.
• Administrative Support – Provide support to team members, including data entry, mail distribution, and document organization.
• Event Coordination – Assist with in-office events, meetings, and client visits, ensuring a seamless experience.

• Assist in onboarding new employees by setting up workspaces and ordering necessary materials.
• Maintain conference rooms and common areas to ensure a professional appearance.
• Coordinate deliveries and manage incoming/outgoing mail.
• Support HR and other departments with ad-hoc administrative tasks as needed.

• Prior experience in office administration, reception, or a related role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Professional and friendly demeanor.

• Organization & Time Management – Ability to prioritize and efficiently manage multiple tasks.
• Communication – Strong verbal and written communication skills to interact effectively with colleagues and visitors.
• Customer Service Orientation – A welcoming and professional approach to supporting employees and guests.
• Problem-Solving – Proactively identifying and resolving office-related challenges.
• Adaptability – Ability to adjust to changing priorities and work in a dynamic environment.
• Attention to Detail – Ensuring accuracy and thoroughness in administrative tasks.
• Initiative – Taking proactive steps to improve office operations.
• Professionalism – Maintaining a polished demeanor in all interactions.
• Collaboration – Working effectively with colleagues to support office needs.
• Tech-Savviness – Comfort with office technology and troubleshooting basic IT issues.

• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

Simon Quick Advisors, LLC is an Equal Opportunity Employer and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.